When choosing a display rental company in Singapore, look for six things: a wide range of systems for rent, print quality and customisation in-house, installation and dismantling by the company’s own crew, logistics for local and overseas events, storage with checks between events, and a clear, itemised quote delivered quickly. A company that covers all six lets you rent a professional booth without managing several suppliers.
This guide explains each criterion, the questions to ask, and how Singapore venue rules affect your choice.
In this article
- What display rental services cover
- Why the choice of rental company matters
- Six things to look for
- Venue rules your rental company should know
- Questions to ask before you book
- Frequently asked questions
What display rental services cover
Display rental is the hire of portable and modular display systems, such as backdrops, booth walls, lightboxes, counters and TV stands, for a specific event, with graphics printed for your brand. A full service goes further than handing over equipment. Our rental services cover logistics and packaging, installation and dismantling, and storage and maintenance of your prints and systems.
Rental suits exhibitions, conferences, product launches, roadshows and internal events, especially when booth sizes change from event to event or the brand exhibits only a few times a year.
Why the choice of rental company matters
The rented booth is what buyers see. CEIR research based on 9,000 attendees found that 94% of trade show attendees have net buying influence for their organisation (CEIR, via Associations Now). A booth that is late, poorly printed or half-built in front of those visitors costs more than the rental saved.
The rental company also influences a large share of your budget. CEIR’s breakdown of exhibiting costs shows show services (material handling, installation, electrical and A/V) at 17%, exhibit design at 11% and shipping at 10% of spend (CEIR, via TSNN). A rental partner that handles design, transport and installation together affects all three.
Six things to look for
1. A wide range of systems
A broad range means the company can match a system to your space rather than squeezing your booth into whatever it has. Our rental range includes the Collapsible Showcase, ISO Frame, Lightbox, Maxpoles (Standees), Maxpoles (Backdrops), Panel Systems (R8), Poles & Panels, Pop Up (Magnetic), Portable Counters, Shell Clad, SMAX (Full Panels), SMAX (Poles & Poster), Truss (Mini) and TV on Stand. That covers a single standee, a shell scheme upgrade and a full space-only booth.
2. Print quality and customisation
Rented frames only look as good as the graphics on them. Ask whether printing is done in-house and how colours are matched across fabric, vinyl and backlit film. Our product pages note that customised printing is included with every system, and our printing and installation team produces everything from backdrops and decals to lightbox graphics and floor graphics.
3. Installation and dismantling
Find out who builds the booth on site and when. Our dedicated, experienced team makes sure installations are professionally handled and on time for the event. Patrick Albert, reviewing our service on our About Us page, wrote that his booth “was completed and look perfect when I went down to the event hall within 6 hours, no delays, picture quality sharp and clear.”
4. Logistics, local and overseas
Delivery has to fit the venue’s move-in window, and regional events add customs paperwork. We provide event logistics support for local and overseas events and exhibitions. For overseas shows, Singapore Customs explains that an ATA Carnet allows goods to be temporarily exported and imported for exhibitions and fairs, though it cannot be used for consumables such as food, alcoholic beverages or tobacco products (Singapore Customs).
5. Storage and maintenance
If you will exhibit again, ask what happens to your graphics and systems after the show. We provide warehousing for portable and modular systems, and all prints and systems are checked before and after each event. Our rental catalogue adds that marketing collateral such as brochures and giveaways can be stored too, and that for clients with several backdrop sets our team plans and coordinates everything needed for the next event (rental catalogue).
6. A fast, transparent quote
Speed at the quote stage is a good sign of how a company will respond during the project. We reply within one working day with honest advice and transparent pricing, with no obligation, and our quotes are itemised so you can see exactly what you are paying for.
| Criterion | What good looks like |
|---|---|
| Range | Backdrops, walls, lightboxes, counters, showcases and screens available to rent |
| Printing | Customised printing in-house, matched to the system |
| Installation | Own crew builds before doors open and dismantles after |
| Logistics | Delivery within move-in windows; support for overseas events |
| Storage | Warehousing with checks before and after every event |
| Quote | Itemised, with a reply within one working day |
Matching rental systems to the event
A capable rental company should be able to recommend systems for the event in front of you, not just list what is in stock. The table below shows how parts of our range fit common event types, based on how each system is described on our product pages and in our catalogue.
| Event type | Systems often used |
|---|---|
| Shell scheme booth upgrade | Shell Clad graphics clipped onto the shell walls, plus a portable counter |
| Space-only exhibition booth | Panel Systems, ISO Frame or SMAX walls, lightbox feature wall, counters and TV stands |
| Conference or seminar foyer | Pop Up (Magnetic) backdrop, roll-up banners, a counter and a TV on stand |
| Product launch or media event | Maxpoles backdrop, which sets up in minutes without tools, with TV integration |
| Retail display or roadshow | Collapsible Showcase for products, lightbox for branding, sampling counters |
The right mix depends on your space, venue and goals, so treat this as a starting point for the conversation. A good provider will ask about booth size, open sides, power needs and how many times you expect to reuse the set-up before recommending anything.
Venue rules your rental company should know
A good rental company plans around venue rules so nothing has to change on the day. Examples from Singapore venues:
- Materials: Suntec Singapore requires booth materials that are non-combustible or rated at least Class 2 for surface flame spread (Suntec Singapore).
- Height: at Suntec, structures 4m and above need technical plans at 1:50 or larger (Suntec Singapore).
- Power: electrical work at Suntec is limited to licensed electrical workers on the venue’s accredited list (Suntec Singapore), which matters for lightboxes and TVs.
- Access: Singapore EXPO Halls 1–6 have freight doors of 7.3m (w) x 5.9m (h) and Halls 7–10 doors of 7.7m (w) x 7.5m (h) (Singapore EXPO).
- Outdoor events: SCDF’s conditions for outdoor events cap booth height within tentages at 3 metres and require clear passageways of at least 1.2 metres between rows (SCDF).
Questions to ask before you book
- Which systems would you recommend for my booth size and venue, and why?
- Is printing done in-house, and can I see a proof before production?
- Who installs and dismantles the booth, and when will they arrive?
- How do you handle power for lightboxes and screens at this venue?
- Can you store my graphics and systems for the next event, and are they checked?
- Can you support an overseas event if we need one later?
- Can I see completed booths and reviews from past clients?
Our case studies, such as the Zimmer and ThermoFisher booths, show completed work with real dimensions. For more on rental, read Why Exhibition Booth Rental in Singapore Is a Smart Choice for Growing Brands and How to Save Money on Your Next Singapore Exhibition with Display Rental Services.
Frequently asked questions
What should a display rental company in Singapore provide?
Look for a wide range of systems, in-house customised printing, installation and dismantling, logistics for local and overseas events, storage with checks between events, and a fast, itemised quote.
Which display systems can I rent?
Our range includes the Collapsible Showcase, ISO Frame, Lightbox, Maxpoles (Standees and Backdrops), Panel Systems (R8), Poles & Panels, Pop Up (Magnetic), Portable Counters, Shell Clad, SMAX (Full Panels and Poles & Poster), Truss (Mini) and TV on Stand.
Is printing included when I rent a display?
Yes. Customised printing is included with every system, and graphics are printed to fit the system you rent.
Can you store my rented display graphics for future events?
Yes. We provide warehousing for portable and modular systems, and all prints and systems are checked before and after each event.
How quickly can I get a rental quote?
We reply within one working day. Call (65) 6846 3292 or email sales@displaysystemsandprints.com.
Conclusion
The right display rental company gives you more than equipment: it gives you a booth that is printed well, built on time, compliant with the venue and looked after between events. Display Systems & Prints has offered rental, custom builds, printing and full project management since 2008. Request a free rental quote and we will reply within one working day.
Sources
- Associations Now: CEIR attendee profile study
- TSNN: CEIR “How the Exhibit Dollar Is Spent”
- Singapore Customs: ATA Carnet
- Suntec Singapore: Materials
- Suntec Singapore: Stand or booth construction
- Suntec Singapore: Electrical connections
- Singapore EXPO sales brochure
- SCDF: Outdoor event fire safety conditions
- Display Systems & Prints rental catalogue