Total exhibition solutions are the future of trade show marketing because exhibiting now involves too many moving parts to manage across separate suppliers. A total exhibition solutions provider in Singapore handles design, fabrication, printing, logistics, installation and storage as one coordinated job, so the brand deals with one team, one plan and one point of accountability from the first sketch to the last crate back in the warehouse.
This article explains what a total solution includes, why the model suits Singapore’s busy event calendar, how it affects budget and results, and how to judge a provider.
In this article
- What total exhibition solutions are
- Why the model is growing in Singapore
- One provider vs several suppliers
- How a total solution protects your return
- How a total exhibition project runs
- How to choose a provider
- Frequently asked questions
What total exhibition solutions are
A total exhibition solution is a single service that covers everything an exhibitor needs between deciding to take part and the show closing. At Display Systems & Prints, it is built from the four services described on our Our Services page, which together cover “everything between your idea and opening day”:
| Service | What it covers |
|---|---|
| Portable Systems Customisation | Customised portable and modular systems, including systems we have developed ourselves, curated to each client’s requirements |
| Rental Services | Display systems for rent, with logistics and packaging, installation and dismantling, and storage and maintenance |
| Project Management | A dedicated team that works closely with you on manpower and logistics for local and overseas events |
| Printing & Installation | Large format printing and installation, plus fabrication by in-house designers, fabricators and installers |
Our About Us page describes the company as a Total Exhibition Marketing Solutions Provider that manages events and exhibitions regardless of scale, from the smallest events to the biggest gala, locally and abroad.
Why the model is growing in Singapore
More events, tighter calendars
Singapore’s business events sector keeps expanding. The Singapore Tourism Board reports MICE tourism receipts of S$2.3 billion in 2025, a 35% increase from S$1.7 billion in 2024, and a target of S$4.5 billion by 2040. Singapore has also held the ICCA top meeting city position in Asia Pacific for 23 consecutive years (STB). A fuller calendar means marketing teams run more events with the same headcount, and coordinating several suppliers for each one becomes harder to sustain.
Exhibiting has many cost lines
CEIR’s study of how exhibitors spend their budgets breaks the exhibit dollar into space (36%), show services (17%), travel and entertainment (14%), exhibit design (11%), shipping (10%), promotion (6%), lead management (4%) and staff training (1%) (CEIR, via TSNN). Design, show services and shipping alone account for 38% of spend. A total solution brings those three lines under one provider, which makes them easier to plan, compare and control.
Venue rules need specialist handling
Singapore venues set detailed technical rules. At Suntec Singapore, for example, structures 4m and above require technical plans at a scale of no less than 1:50, double-storey booths need a professional engineer’s certificate, booth materials must be non-combustible or rated at least Class 2 for surface flame spread, and booths with ceilings need temporary sprinklers for every 12 sqm (Suntec Singapore). Electrical work is limited to licensed electrical workers on the venue’s accredited list (Suntec Singapore). When design, fabrication and installation sit with one team, those rules are applied from the first drawing rather than discovered on site.
Reuse is becoming a priority
The Ministry of Sustainability and the Environment has said that at current disposal rates, Semakau Landfill is expected to run out of space by 2035 (MSE), and the Singapore Tourism Board notes that Singapore developed MICE sustainability criteria recognised by the Global Sustainable Tourism Council (STB). A provider that also stores and maintains your systems can reuse them event after event instead of rebuilding.
One provider vs several suppliers
| Factor | Total solutions provider | Several separate suppliers |
|---|---|---|
| Point of contact | One team for the whole project | A contact per supplier |
| Design-to-build fit | Graphics and structure made to the same plan | Sizes passed between suppliers by email |
| Schedule | One timeline from artwork to installation | Separate timelines that must be aligned |
| Accountability | One party responsible if something goes wrong | Responsibility can be unclear at hand-offs |
| After the show | Storage, checks and reuse included | Arranged separately, if at all |
Separate suppliers can work for very simple jobs, such as a single roll-up banner. As soon as a booth combines structure, graphics, lighting, screens and transport, coordination becomes the main risk, and that is where a total solution earns its place.
How a total solution protects your return
The people you meet at a trade show are valuable. CEIR research based on 9,000 attendees found that 94% have net buying influence for their organisation (CEIR, via Associations Now), and 71% consider in-person meetings vital for maintaining vendor relationships after a purchase (CEIR, via TSNN). The return on exhibiting comes from those conversations. A total solution protects it in three ways:
- Your team stays focused on visitors, not on chasing suppliers during build-up.
- The booth is ready on time, because one team controls every step to opening day.
- Assets are reused, because systems return to storage and are checked before the next event.
Clients notice the difference. On our exhibition booth design and build page, Jing Wong wrote that we “managed our event flawlessly from start to finish”, and Choy Sim, exhibiting for the first time, said our team was “cool, composed, and quick on decisions—even when plans changed at the last minute”.
How a total exhibition project runs
- Requirements. You share your event date, venue, booth size and goals. We reply within one working day.
- Design and quote. We propose the right booth layout with visuals and a clear, itemised quote, with revisions included until it fits.
- Production. We fabricate the structure and print graphics to the approved specification.
- Logistics and installation. We deliver and build the booth on site before doors open.
- Teardown and storage. We dismantle the booth after the show and return systems and collateral to our warehouse, checked and ready for the next event.
Our case studies show this in practice, from ThermoFisher’s 4m x 3m conference booth to Hitachi’s 6m x 4m L-shaped booth with a raised platform and overhead bridge. See the ThermoFisher case study and the Hitachi case study.
Problems a single provider helps you avoid
Most exhibition problems happen at the boundaries between jobs. These are the ones a total solution is designed to remove:
- Graphics that do not fit. When the printer and the structure builder work from different drawings, panels arrive the wrong size. When one team prints to its own frames, the sizes match.
- Missed approvals. A tall structure or double-storey design needs drawings approved before build-up. A provider that designs and builds plans this from the start.
- Power ordered too late. Lightboxes, LED counters and screens need electrical connections booked through the venue. Coordinating this with the booth design avoids a dark booth on opening morning.
- Lost or damaged items after the show. When dismantling and storage are part of the same service, systems and collateral come back to one warehouse and are checked before the next event.
- Inconsistent branding across events. Using the same systems and print process for every exhibition, roadshow and internal event keeps colours and layouts consistent. Our rental catalogue notes that for clients with several backdrop sets for different exhibitions, roadshows and internal events, our team helps plan and coordinate all items needed for the next event.
How to choose a provider
- Confirm what is in-house. Design, fabrication, printing and installation done by one team reduce hand-offs.
- Ask about venues. A provider should know drawing submission, material and electrical rules at Singapore EXPO, Marina Bay Sands Expo and Suntec Singapore.
- Look at completed work. Real booth photos and case studies with dimensions tell you more than renders.
- Check after-show support. Storage, maintenance and reuse should be part of the offer.
- Ask for an itemised quote. It shows exactly what you are paying for.
Related reading: Planning a Trade Show? Choose Reliable Exhibition Logistics Services in Singapore and Event Project Management for Singapore Retail Brands.
Frequently asked questions
What does a total exhibition solutions provider do?
It handles every part of exhibiting in one service: booth design, fabrication and customisation, printing, logistics, installation and dismantling, and storage between events.
Is a total exhibition solution more expensive than hiring separate suppliers?
Not necessarily. One provider removes duplicated transport and coordination, and reuse of stored systems lowers the cost of later events. An itemised quote lets you compare line by line.
Can a total solutions provider handle overseas exhibitions?
Yes. We support events and exhibitions both locally and overseas, with our team assisting on manpower and logistics.
How long has Display Systems & Prints provided exhibition solutions?
Since 2008, with more than 5,000 projects completed for consumer brands, industrial companies, government bodies, IT firms, ad agencies and event companies.
How do I start?
Tell us about your event and we reply within one working day. Call (65) 6846 3292 or email sales@displaysystemsandprints.com.
Conclusion
As Singapore’s event calendar grows and venue rules stay demanding, total exhibition solutions give brands a simpler, more reliable way to exhibit: one team, one plan and one point of accountability. Display Systems & Prints has delivered this since 2008. Request a free quote for your next exhibition.
Sources
- Singapore Tourism Board: Singapore Raises the Bar for Global Business Events
- Singapore Tourism Board: Historical high in tourism receipts in 2024 (GSTC MICE criteria)
- TSNN: CEIR “How the Exhibit Dollar Is Spent”
- Associations Now: CEIR attendee profile study
- TSNN: CEIR report on face-to-face interaction
- Suntec Singapore: Stand or booth construction
- Suntec Singapore: Electrical connections
- Ministry of Sustainability and the Environment: Semakau Landfill capacity